Automation & Workflows
Scheduled workflow
A workflow that runs at predetermined times or intervals.
Example
A weekly report workflow runs every Monday at 8 a.m.
Why it matters
It keeps routine work happening at predictable times without someone remembering to start it.
You'll hear it
“Is that eight o'clock our time or the server's time?”
Can you control it?
Sometimes
Sometimes. Some products or workflows let you influence a scheduled workflow, while others keep it fixed or manage it automatically. Check the settings and documentation for the tool you are using.
Common questions
- What if the previous run is still working?
- The system needs a policy to wait, skip or allow overlap without creating conflicting work.
- Can a scheduled workflow run when nobody is signed in?
- Many can, provided the service is running and its access permissions remain valid.
- Should a missed run happen immediately afterward?
- That depends on the task. A late backup may help; an outdated reminder may confuse people.